Google Calendar and Zoom Integrations Built into Your Profile Page

1. Google Calendar Integration Flow

Securely synchronize your schedule with Google using our certified OAuth flow:

• Secure OAuth 2.0 Consent: Connect your Google Account through a safe redirect flow asking only for calendar-writing permissions.
• Encrypted Token Storage: Refresh tokens are stored encrypted using AES-256-GCM in Supabase Vault and are never exposed to clients.
• Real-Time Free/Busy Scans: The system checks your primary and secondary Google calendars on-the-fly to prevent double-bookings.
• Two-Way Event Syncing: Meetings booked on Introkite are inserted instantly into Google Calendar, complete with client notes and details.
• Automated Conflict Resolution: If you manually add a busy slot on your Google Calendar, it immediately disappears from your public booking widget.

2. Automated Zoom Meeting Creation

Every remote consultation includes a secure video conferencing link generated on demand:

• Server-to-Server OAuth App: Authenticates securely from Supabase Edge Functions without requiring complex client-side SDKs.
• Instant Meeting Room Generation: Invokes the Zoom REST API (/users/me/meetings) as soon as a slot booking is confirmed.
• Unique Event Passcodes: Automatically assigns a secure password and random meeting ID to each individual appointment.
• Dial-in Location details: Appends local phone dial-in numbers and Zoom join links directly into the calendar description.
• Automated Status Syncing: Supports Zoom webhooks to notify host if a meeting gets updated or deleted.

3. iOS Calendar Sync (Apple Calendar)

iPhone users can save booked meetings directly to Apple Calendar using standard iCalendar support.

• Apple Calendar (.ics) Support: Every confirmation includes an ICS event that opens directly in iOS Calendar.
• One-Tap Add to iPhone Calendar: Guests can save meetings on iPhone without creating extra accounts.
• Timezone-Safe Event Format: ICS files preserve start/end times for reliable local-time rendering.
• Reminder Compatibility: Events added to Apple Calendar can use iOS native reminders and alerts.

4. Profile Scheduling Widget Mechanics

Manage your availability preferences directly inside your settings:

• Timezone Translation: Automatically converts host availability times to the visitor's local timezone to prevent missed calls.
• Slot Length Options: Allow visitors to select from pre-configured durations such as 15-minute quick chats or 60-minute audits.
• Notice Buffer: Set a minimum notice period (e.g. 2 hours) to avoid sudden bookings on your schedule.
• Max Advance Window: Limit how far in advance clients can schedule appointments (e.g. up to 14, 30, or 60 days).
• Break Intervals: Insert automated breathing room buffers (e.g. 10 minutes) between back-to-back meetings.

4. OOO, Slot Setup, and Time Between Meetings

Control exactly when people can book you, including off-days and gap time between meetings.

• OOO Date Ranges: Mark full out-of-office date windows so no meeting can be booked during unavailable days.
• OOO Time Windows: Set partial-day OOO hours (for example 09:00 to 13:00) while keeping the rest of the day open.
• Slot Duration Setup: Configure meeting lengths such as 15, 30, or 60 minutes based on consultation type.
• Minimum Notice Rule: Enforce advance notice before a booking can be made.
• Time Between Meetings: Configure break intervals to add recovery/prep time between back-to-back meetings.
• Maximum Advance Window: Limit future booking horizon to control schedule predictability.

6. Meeting Reminders & Notifications Schedule

Automated notifications sent via Resend to maximize show-up rates:

• Instant Confirmation: Sends clean HTML email receipt containing calendars (.ics file), Zoom link, and reschedule links.
• 24-Hour Reminder: Automated message sent to keep the meeting top-of-mind and reduce no-shows.
• 1-Hour Final Alert: Direct push alert with join instructions sent right before the call starts.
• Instant Host Alerts: Push notifications and email details sent to the professional as soon as a slot is booked.

7. Meeting Accept, Reject, and Propose New Time

Hosts can manage incoming meeting requests with clear workflow actions.

• Accept Meeting: Host can confirm pending requests and move them into confirmed status.
• Reject Meeting: Host can decline requests that do not match availability or qualification criteria.
• Propose New Time: Host can reschedule by offering a new slot when the original request is not workable.
• Cancel Confirmed Meeting: Host can cancel confirmed sessions when needed with clear status updates.
• Status Visibility: Meetings are tracked with clear states such as pending, confirmed, and rescheduled.

Frequently Asked Questions